Interested in having a pool party?

Updated May 21st, 2025

When to declare a party:

The primary purpose of scheduling a pool party in advance is to allow adequate time for lifeguard staffing to ensure the safety of all patrons of the PCSA pool.
Have family or friends visiting that want to use the pool? Great! However, we ask that if you are bringing a group larger than eight people that you let us know in a day in advance. For anything larger we ask you adhere to the guidelines below and fill out a party form.

The details

Responsible individual/group shall be billed $35 per lifeguard per hour for events during operating hours or $45 per lifeguard per hour for events before/after operating hours, minimum two hours.
14-day prior written notice, to include time and date of event, age group, number of patrons attending, and whether alcohol will be permitted at event is required (see pool party application).
No parties or after-hours events will be scheduled after August 15th, unless pre-approved by Contractor, due to staffing constraints.
The following scale shall be used to determine lifeguards required for special events.

For special events held during normal operating hours, normally scheduled lifeguard(s) may serve
as one of the required guards.
One adult chaperone per 10 children under the age of 18 attending special event. Responsible person for special event must sign Contractor’s information and liability forms and attach required payment seven days before date of event.
Failure to inform Clearwater of request for additional lifeguard may result in “Emergency Guard” rate of $60 per hour per lifeguard, minimum of two hours.
Please submit completed form to Amber Fann (amber@clearwaterpoolmgmt.com). Once your event
is confirmed, you will receive an invoice via Square to pay online for the additional lifeguard
support.
Full refunds are issued with at least 24 hours notice.
Weather poses unpredictable and often last-minute changes. If you are concerned about pending
weather the day-of, please text or call Amber directly (757-897-3127) to discuss options.
Reserving the clubhouse for a private event does not include lifeguard support as detailed above.

For questions, please contact Amber at Clearwater, or email the Pool committee at pcsapool@gmail.com.

​